Kansas City Office Manager (Kansas City Office)

Operations · Kansas City, Missouri
Department Operations
Employment Type Full-Time

THE OPPORTUNITY  

The Kansas City Office Manager and Event Coordinator position consists of a variety of responsibilities, including maintaining all office services for our Kansas City office, coordinating logistics for onsite meetings and events, providing administrative support for company-wide and local programs and initiatives, and supporting our Team Engagement group as needed.  This person is an integral part of our operations team, working to help us achieve our goal of making Global Prairie one of the most innovative, healthy, employee-friendly, and growth-oriented companies in the world, while also providing a world-class experience for all employee-owners, clients, and other guests who step into our Global Prairie Kansas City office. 


This position is a fully onsite position, working from the Kansas City, MO office Monday - Friday from 8:30am - 5:30pm each week. 


WHAT WE’D LIKE TO SEE

Global Prairie is different by design. One part creative agency, one part data analytics shop and one part consulting firm, we deliver deep, innovative thinking – quickly. Because we don’t operate as a traditional agency in terms of process, structure, or output, we look for team members with an entrepreneurial spirit who embrace innovation and are comfortable working with best-in-class leaders.

 

Everyone at Global Prairie shares the following characteristics:

  • Collaborative
  • Optimistic
  • Resilient
  • Flexible
  • Curious
  • Community-minded and philanthropic

 

Strong candidates for this specific role will demonstrate:

  • Self-starter with ability to follow-through
  • Outgoing and friendly demeanor
  • Organized and detail oriented
  • Keen ability to multi-task
  • Problem-solver
  • Trustworthy and reliable

 

ESSENTIAL FUNCTIONS AND QUALIFICATIONS

As a supporting member of our Operations team, this individual will:

  • Manage office services, facilities, and efficiencies in our Kansas City office by ensuring office operations and procedures are organized, correspondence is controlled, and clerical functions are properly executed and maintained
  • Serve as primary point person for all Kansas City office related responsibilities and tasks i.e., answering phone, building maintenance, shipments, orders, equipment, and errands
  • Manage all day-to day Kansas City office tasks; dishes, mail, stocking coffee bar, replenishing snack offerings, general cleaning and organizing, office supplies (ordering/stocking), parking, watering plants, coordinating floral orders, and all building maintenance/repairs
  • Fosters strong relationships with vendors, service providers, and Global Prairie partners i.e., property management, caterers, couriers, transportation services, florists, and other building service providers
  • Manage shipments (incoming and outgoing) for other Global Prairie offices and remote employee-owners
  • Provides excellent support and friendly service to all Kansas City office visitors and guests
  • In collaboration with our Team Engagement group, help to design and implement office policies and procedures, to ensure local and company-wide efficiencies
  • Manage and coordinate company-wide calendar and the schedule of events for local meetings and events
  • Liaise with all appropriate vendors and Global Prairie employee-owners to ensure all onsite meetings and events run smoothly and clients and guests have a world-class experience
  • Manage all onsite meetings and events, including but not limited to preparation, set-up, tear down and follow-up processes
  • Assist with onboarding and offboarding tasks and assignments
  • Collaborate with Team Engagement on special events i.e., employee-owner birthdays/anniversaries, milestone celebrations, annual holiday parties, client happy hours, onsite community events, etc.
  • Manage client, community partner, and employee-owner appreciation gifts
  • Support technology vendor with organization and distribution of hardware
  • Manage Kansas City office renovations, as assigned
  • Support Team Engagement group with variety of tasks as needed
  • Assume additional responsibilities/duties, as assigned

 

Additionally, the ideal candidate must meet these qualifications:

  • Minimum of 3-5 years of experience working in similar role in a fast-paced environment
  • Proven track record of success in similar role
  • Excellent time management skills and ability to multitask and prioritize work
  • Exceptional written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in Microsoft Office suite
  • Experience with the following software is preferred, Mac OS, Webex, Dropbox, and BambooHR
  • Bachelor’s degree

 

WHAT GLOBAL PRAIRIE OFFERS

We are a purpose-driven marketing firm founded on the belief that business should be a force for good. We’re passionate about driving breakthrough results for organizations that make the world a better place. And it’s not just the work we do – but how we work – that creates our impact. As a Public Benefit Corporation and certified Benefit Corporation (B-Corp), ranked among the top 1% of the nearly 6,000 certified B Corps globally, we meet rigorous standards of social and environmental performance, accountability, and transparency.

 

We are a team of smart, driven individuals who partner with our clients to create positive change. Our shared commitment to making the world a better place unites us. In addition, we recognize and celebrate our individual strengths and contributions.

 

Our culture is best-in-class. With generous, industry-leading benefits, supportive and progressive employee programs, collaborative office environments, and top percentile compensation packages, the culture at Global Prairie is unparalleled. And as an ESOP (Employee Stock Ownership Plan), we operate as a 100% employee-owned company.


PHYSICAL DEMANDS & WORK CONDITIONS

This position is a fully onsite position, working from the Kansas City, MO office Monday - Friday from 8:30am - 5:30pm each week. 


The physical activity required of this position includes standing, walking, lifting, pulling, pushing, kneeling, reaching, stooping, talking, hearing and use of repetitive motion.  Light work is required of this position, occasionally lifting, or moving objects between 10-20 pounds.  The visual acuity of this position requires the ability to operate a motor vehicle.  This position will not be substantially exposed to adverse environmental conditions.

 

Creativity, great ideas, and lasting impact come from diverse teams. Global Prairie is proud to be an equal opportunity employer.

Thank You

Your application was submitted successfully.

  • Location
    Kansas City, Missouri
  • Department
    Operations
  • Employment Type
    Full-Time